Committee Meeting 12/2/25 

By - Stuart Blackie

Minutes of the meeting of the Painshawfield Estate Committee held at Stocksfield Baptist Church on Wednesday 12th February 2025.

PresentJen AdamsDavid ElliottBrian McGurkDave PernHelen RaeChris SmedleyMaryanne SpoorTobias Zimmermann    Chair
In attendanceAndrew HallGemma MaughanTreasurer Secretary

Apologies for absence  

Kayleigh Elliott and Phil Moore presented their apologies.  

Conflict of interest 

No conflicts declared at this point.  

Minutes of the previous meeting No comments – minutes approved.  

TZ needed to leave the meeting early  – the applications he was assigned to were discussed at this point in the meeting.  

  1. i.      0111 – 25 Painshawfield Road – Garage  – This was a pre-application and should be removed from the agenda until finalised drawings are received.  
  2. 0112 – 7 Birches Nook – Shed – The application was discussed and recommended for approval. Application approved.  

The application was discussed and recommended for approval. Application approved.  

Actions from the previous meeting 

GM has not been able to find the documents to fix the broken links on the website. Action: GM to further research finding the documents to fix the links.   

Secretary Report 

  1. Common Land Trees – Following the storm damage on the common land, GM gave an update from William about the tree that was damaged. William also noted that the Ash in the middle of the common land needed to be looked at in the summer for dieback. 

Committee aware and will monitor throughout the summer.  

  1. 2025 AGM – Date needed from GP. (Secretary’s note; dates from GP received and date to be confirmed through email communications)
  2. Heat Pump Installation – Covenantors do not need to seek EC approval for installing a heat pump.

TZ left the meeting 

Financial Report 

AH summarised the 2024 financials. The number of subscribers and planning fees increased from 2023.  

A discussion was held on increasing the planning fees – the majority of the EC did not want to look at increase yet.  

It was agreed that a letter is to be sent out requesting 2025 subscriptions with the new link on. Action: GM & AH to arrange this.  

Reports on Applications  

iii.      0110 – 38 Painshawfield Road – Extension and Garden Storageions 

Report was circulated by PM & JA. Recommended for approval. Application approved.  

Comments had been received regarding approve application 0108. These comments were discussed. Action: GM & DE to reply.  

New Applications 

i.      0114 – 218 New Ridley Road – Garden Storage GM declared a conflict of interest.  

Application allocated to CS & DP.  

P3 forms  

  • 32 Apperley Road – signed off
  • 54 Meadowfield Road – GM to find some dates for DE to inspect.  

Confidential items redacted 

AOB 

Communications regarding applications to go through the Secretary, not via the surveyor.  Date and time of next meeting 12th March.