Minutes of the meeting of the Painshawfield Estate Committee held at Stocksfield Baptist Church at 19:30hrs on Wednesday 11th March 2026
| Present | Phil Moore Jen Adams Helen Rae Maryanne Spoor Brian McGurk Neil Chambers Dave Pern Chris Smedley | Chair |
| In attendance | David Elliott Judy Anne Allen | Treasurer Secretary |
Apologies for absence
Tobias Zimmermann presented his apologies.
Conflict of interest
No conflicts declared at this point.
Minutes of the previous meeting
Approved
Actions from the previous meeting
All actioned within following minutes.
Secretary report
Royal Mail has advised of price changes to PO Box.
Website updated as per following minutes.
Common Land
PM and HR met with Rob Anderson and Ian Newton to continue discussions about the appointment of new Trustees. Confirmation of resignations from the Deeds of Appointment have been received from John Potter, Rob Anderson and Ian Newton. However, Peter Simpson has since moved from the Estate and will need to be tracked down before change can take place as all formal documentation needs to be signed by all parties.
New Trustees to include Richard Maughan, Paul Adams and Jim Allen.
Action: HR to look through files to see if any original documentation can be identified. If not, will need to contact Eversheds who legally completed the Trustee documentation in 2008 so that the changeover can be completed.
Financial Report
Current financial accounts were presented with budgets prepared for 2026.
Latest accounts show balance of £32,185.
Committee discussed possible digitisation of records and alternative suppliers. JA advised that some Building Societies may do this pro bono to community customers so DE to investigate with Skipton Building Society. Also possibility of giving hard copies back to relevant homeowners. It was suggested that we contact the County archivist to confirm what documents we must keep and for how long. It was agreed that all documentation relating to legal cases must be kept.
DE and MS still to progress formal application process with Skipton Building Society.
Action: HR to look through records to see what we hold to assess costs.
AGM
Date for AGM was agreed as Monday 8th June.
Action: HR to advise George Petrides of date to act as Chair and JAA to book room and publicise date on website.
Mission Statement & Objectives
JA sent around version with latest round of amends to Committee.
Action: Committee to read and agree.
Website
JAA has now completed website work with website company, Offstone Publishing to improve useability and management. Committee agreed the website is much easier to use and will further review and feedback. Comments so far include:
- Move Meetings section our of News
- Update news more regularly with local news and anything relevant from Committee.
- Amend book references to borrowing rather than purchasing a copy
- Change Estate lines on map
Action: JAA to action suggested amends.
AOB
N/A
Reports on Applications
0127 – 8 Crabtree Road – Double storey extension. Report presented and plans approved.
0128 – 24 Painshawfield Road – demolish garage and replace with slightly bigger structure. Assigned to CS to survey and report back.
0129 – 49 Apperley Road – Approved.
0131 – 20 Meadowfield Road – construction of new single storey double garage. Approved.
Outstanding P3 forms – JAA to chase
- 7 Birches Nook – TZ
- 15 Meadowfield Road– CS
- 33 Cade Hill Road – HR
- 9 Crabtree – BM
Date and time of next meeting
19:30hrs – Wednesday, 8th April 2026 at Stocksfield Baptist Church.