Minutes of the meeting of the Painshawfield Estate Committee held at Stocksfield Baptist Church at 19:30hrs on Wednesday 8th October 2025.
| Present | David ElliottBrian McGurkPhil MooreHelen RaeMaryanne SpoorTobias Zimmermann | Chair |
| In attendance | Charlie RaeGemma Maughan | TreasurerSecretary |
Apologies for absence
Jen Adams, Neil Chambers, Dave Pern and Chris Smedley and presented their apologies.
CR introduced himself at the meeting, providing a brief summary of his background. CR has met with AH to start the handover process. Signatory forms have been complete – waiting on Barclays to action. CR suggested some money be transferred into the Skipton Building Society.
Action: CR to look into accounts at the Skipton Building Society and start the application process.
November meeting will be GMs last meeting as Secretary. Discussion around recruitment.
Action: GM to post a job advert on Stocksfield Matters Facebook Group and speak with Clerk of the Parish Council about noticeboards. HR to speak to the school about an advert.
Conflict of interest
No conflicts declared at this point.
Minutes of the previous meeting
Approved
Actions from the previous meeting
The insurance has been paid.
HR has drafted the newsletter and it is ready to go to print.
Payment reminder to be sent to individual households, addressed with occupants name.
Action: CR to ask AH for the contribution spreadsheet.
DE contact AD about the tree – awaiting response.
Secretary Report
- Recruitment – Recruitment plan discussed at the beginning of the meeting. Plan in place.
- Website and email update – The website and emails were down for approximately three days, this is now sorted. The cause of this is unknown.
- Recent Covenantor emails – Regarding tree issue, refer to AD.
Common Land
PM met with Ian Newton to discuss the common land. IN was appointed as a Trustee in 1990, Four Valuable Farms book will have more information on the way in which this was setup. Trustees must live on the estate. Existing Trustees can add new Trustees. IN informed PM that he wishes to step down as a Trustee.
Action: PM / HR to arrange a meeting with Rob Anderson.
There is a Deed of Appointment document which IN has.
Action: PM to ask IN for a copy of the Deed of Appointment document.
Financial Report
The handover is not yet complete, so no financial report was presented.
Mission Statement & Objectives
No update.
Reports on Applications
- 0118 – 65 Meadowfield Road – Double Garage, Potting Facilities & Car Port
Pre-Application. Ongoing.
- 0121 – 3 Meadowfield Park South – Shed
Ongoing.
- 0122 – 49 Apperley Road – Greenhouse & Chicken Coop
Ongoing.
- Pre-Application – 60 Painshawfield Road
The owners wish to apply for a small extension to the house. This will go through the application process.
The owners have requested permission to place a static caravan on their plot as a temporary measure until water and power have been re-established in the property.
Acton: PM to draft an email for GM to send.
New Applications
No new applications received for this meeting.
Outstanding P3 forms
- 7 Birches Nook – TZ
- 15 Meadowfield Road– CS
- 33 Cade Hill Road – HR
- 27 Cade Hill Road – HR & PM (2021)
- 2 Meadowfield Road – CS
- 9 Crabtree Road – BM
Confidential items redacted
Date and time of next meeting
19:30hrs – 12th November 2025 – BM presented apologies.