Minutes of the meeting of the Painshawfield Estate Committee held at Stocksfield Baptist Church at 19:30hrs on Wednesday 14th January 2026
| Present | David Elliott Phil Moore Neil Chambers Helen Rae Maryanne Spoor Dave Pern Brian McGurk | Chair |
| In attendance | Charlie Rae Judy Allen | Treasurer Newly appointed Secretary |
Apologies for absence
Jen Adams, Maryanne Spoor, Tobias Zimmermann and Chris Smedley presented their apologies.
Conflict of interest
No conflicts declared at this point.
Minutes of the previous meeting
Approved
Actions from the previous meeting
Payment reminder letters were sent out in December 2025 resulting in several new direct debit instructions via QR code.
JS confirmed that JA will be able to attend remote meetings in the future and has the wi-fi code for the Church.
Common Land
PM is still waiting for a confirmed date to meet with Rob Anderson to discuss addition of the new Trustees.
Action: PM to chase up meeting
The Committee discussed options for recruitment of 2/3 new Trustees. Mike Bishop and Gemma Maughan were discussed as possibilities, as well as Mark Spiller. Dave Pern also volunteered to take up the role if required.
Action: HR to contact Mike Bishop and Gemma Maughan to see if they are interested in becoming Trustees.
Helen and Charlie Rae met with Denise Morphet from the Painshawfield Biodiversity Society to discuss the Foxtail Pine bench. This has not yet been started, so it is likely to be early summer before it is completed. There will be some wood remaining and it was proposed that this be used to create a notice board with carvings and text to explain the history of the tree and its significance to the village. The EC agreed to this proposal to make and erect the sign.
The EC is providing £200 towards the cost of the bench, and all details will be included in the next newsletter to covenantors.
HR suggested that a native tree be purchased by the EC to replace the Foxtail Pine. This was agreed.
Denise Morphet is proposing a short ceremony for the bench, sign and tree planting with a local celebrity and media. This was agreed and will be progressed at the relevant time.
Financial Report
The handover is almost complete and the latest accounts are on schedule to be submitted at the next EC meeting.
A review of high interest payment accounts has been carried out with the best option being the Skipton Building Society. This requires a formal application process and two members of the EC to be nominated as signatories.
Mission Statement & Objectives
Ongoing.
Website
JS suggested updating the website with regards useability and streamlining content.
Action: JS to set up meeting with web designers and host of the website, Offstone Publishing, to discuss feasibility and potential costs.
Action: HR to investigate potential if funds have been put aside for website development.
New equipment
The secretary does not currently have access to a working printer. The Committee agreed that the secretary could investigate costs with a view to purchasing a new one.
Action: JS to set up meeting with web designers and host of the website, Offstone Publishing, to discuss feasibility and potential costs.
Action: HR to investigate potential if funds have been put aside for website development.
Reports on Applications
- 0124 – 28 Meadowfield – New balcony, rendered arches, outdoor storage.
Application approved.
- 0125 – 49 Apperley Road – Ground floor extension.
Application approved.
New Applications
- 0126 – 60 Meadowfield – Shed to replace existing playhouse. Assigned to HR.
- 0127 – 8 Crabtree – Double storey extension. Assigned to MS and PM.
Outstanding P3 forms
- 7 Birches Nook – TZ
- 15 Meadowfield Road– CS
- 33 Cade Hill Road – HR
- 2 Meadowfield Road – CS to visit on Saturday
- 9 Crabtree Road – BM has completed and has documentation to file.
Date and time of next meeting
19:30hrs – Wednesday, 11th February 2026 at Stocksfield Baptist Church. BM presented apologies.